With the ever-growing stacks of paperwork that come with filing taxes, it can be challenging to stay organized and keep your workspace clutter-free. Fortunately, you don’t have to store your tax documents and receipts in boxes or files anymore; instead, digital document scanning offers a convenient way to reduce home or office clutter.
Here are a few reasons why we recommend scanning documents.
Boost Productivity
You could quickly and efficiently search through electronic records using keywords. But paper documents that are misplaced or misfiled could take hours of rifling through boxes, folders, or cabinets to locate. Just remember to organize your electronic files in a similar way you would paper files, so they’re easy for you to find.
Protection Plus
Digital documents are better protected against the elements. Fires and floods can destroy papers, and ink can fade over time. But you can mitigate these risks with proper electronic document storage.
Stay Updated
Electronic documents can be digitally date-stamped. This ensures you’re using the most current version. You can also track edits to digital records, monitor who’s viewing them, and restrict access to sensitive information.
You Have Options
You can use a high-quality external hard drive to store your documents at your home or office. And cloud storage gives you access from anywhere you have an internet connection. While no online service is 100% secure, it’s a better alternative to paper records. Regardless of the storage option you choose, after you scan your documents, be sure to shred the originals.
With digital document scanning, filing taxes is simpler than ever before. And the Boris Benic and Associates team is always available to provide invaluable guidance and assistance. We are committed to helping our clients succeed. So let us put our expertise to work for you.